ClearWork is a governed knowledge system for operational work: store all artifacts in one place, organize by process area, and keep everything current with scheduled reviews, approvals, and AI-recommended changes—so teams always know what’s true.
Because “it’s in Confluence somewhere” isn’t a strategy.
Wikis and shared drives are great at storing information. They’re terrible at keeping it accurate. Without ownership, review cadence, and approvals, knowledge quietly rots—and teams stop trusting it.
Pages are created once, then never updated
Nobody knows what’s official: “Which doc is current?”
SMEs are too busy to review, so updates happen only after something breaks
Process documentation drifts away from reality
Search returns a hundred answers, not the right one
"If your 'source of truth' needs a meeting to interpret… it’s not a source of truth."
ClearWork runs knowledge management like an operating system: store it → govern it → keep it current.
ClearWork becomes the home for the artifacts teams actually use—whether they’re generated in ClearWork or uploaded from elsewhere. Group artifacts by process area and assign owners so accountability is explicit.
Governance only works when it’s easy. ClearWork turns “please review this doc” into a repeatable workflow. Set an automated review cadence, notify SMEs via email, and capture feedback directly on the artifact.
ClearWork doesn’t just collect feedback. It helps you apply it. AI summarizes SME feedback into clear change requests and proposes updated language. Owners approve and publish, creating a new version automatically.
Updates become a simple review-and-approve loop—not a rewrite from scratch.
ClearWork is designed to prevent the two killers of knowledge systems: stale content and unclear governance.
Single source of truth organized by process area, function, and system.
Automated review schedules, email notifications, approval workflows, and version history.
Capture feedback directly on artifacts and let AI transform it into recommended updates.
Search across all artifacts, filter by tags, and find answers fast.
Use AI to search and get responses grounded in your documents and artifacts to easily provide users and project teams with detailed knowledge. Everything links back to sources and can be displayed in parallel.
AI answers based strictly on your trusted artifacts, not hallucinations.
Every answer provides direct links to the original documents for validation.
View the AI summary and the source content side-by-side for context.
Traditional knowledge tools are storage-first. ClearWork is governance-first: it assumes processes change constantly, so it builds the maintenance loop into the platform.
If the process changes, your documentation should change too—without a fire drill.
This is the workflow you’re implementing—whether you realize it or not. ClearWork just makes it automatic.
Some artifacts should be editable by everyone. Some need tighter controls. ClearWork supports governed collaboration so the right people can contribute—and the wrong edits don’t become “truth.”
If people reference it, train on it, or audit it—govern it.
For operations teams to standardize work.
Centralize maps, SOPs, and KPIs.
Delivery standards and repeatable guides.
Troubleshooting runbooks and system docs.
Internal "how we work" guides and policies.
Documentation that needs review + approval.
ClearWork can centralize documents like a wiki, but the differentiator is governance: scheduled reviews, approvals, AI-recommended updates, and version history—so the repository stays accurate over time.
By assigning owners, setting review cadences, and automating notifications and review workflows—so updates happen proactively, not after things break.
SOPs, process maps, diagrams, requirements, scope docs, presentations, spreadsheets, help guides, runbooks—plus anything you want to upload and organize by process area.
They collaborate asynchronously: comments, suggestions, attachments, and walkthroughs. Owners approve changes before publishing.
AI summarizes feedback, proposes edits, and recommends changes—so owners aren’t rewriting documents from scratch. Humans stay in control through approvals.
Yes. ClearWork maintains full version history and change summaries so teams always know what’s current and what changed.
Yes. Upload existing docs and organize them by process. You can then apply governance workflows to keep them current.
Centralize your artifacts. Automate governance. Keep everything current with AI-assisted updates and approvals.
Book a demo and we’ll show how ClearWork fits your knowledge program.