ClearWork organizes your SOPs, process docs, and project artifacts in one place—and keeps them current with scheduled reviews, approvals, and version history, plus AI search that returns evidence-backed answers from trusted sources.
Most teams don’t fail at documentation because they don’t care. They fail because there’s no ownership, no review rhythm, and no easy way to keep content trustworthy.
Content goes stale
Without review cadence, outdated info quietly becomes “truth.”
No clear owner
When nobody owns a page, nobody updates it.
Version confusion
“Which doc is current?” becomes a daily question.
Governance is manual
Approvals and change control don’t scale without workflows.
Search fails when structure fails
Poor taxonomy and metadata make everything harder to find.
"If you need a meeting to find the latest doc… the knowledge base isn’t working."
ClearWork dashboard showing review cycles and version history
Create artifacts inside ClearWork (SOPs, process diagrams, requirements, guides), or upload what you already have. ClearWork organizes everything into a structured repository so the team starts from a single source of truth—not scattered drives and threads.
Apply consistent structure, tags, and metadata (function, process, owner, review date, status). Good taxonomy improves search and navigation as content grows.
Set review cadences, capture SME feedback, route updates for approval, and publish new versions with change history. This prevents stale content and makes “current” obvious.
A knowledge base should be more than storage. ClearWork gives you the structure, governance, and search experience needed to keep it useful at scale.
One place for SOPs, maps, guides, and artifacts.
Every artifact has a clear owner and accountability.
Scheduled reminders to prevent stale content.
Draft → review → approve → publish.
Know what changed, when, and by whom.
Tags and structure that scale with the business.
Control view/edit access for sensitive data.
Answers grounded in your docs.
Retire obsolete content as processes change.
Visible “trusted/current” signals.
AI is only as reliable as the knowledge it’s grounded in. ClearWork’s approach is simple: keep the source content current, then return answers backed by citations so teams can verify fast.
Good governance is just three things: clear ownership, clear process, and a cadence that keeps knowledge current. Build the loop once—then let the system run it.
Every artifact has an owner responsible for accuracy and updates.
Set review dates and automatic reminders so content doesn’t silently rot.
Route updates for review/approval before publishing.
Publish new versions with change history so teams always know what’s current.
Some knowledge should be editable by everyone. Some should be locked down. ClearWork supports granular access so teams can collaborate while keeping sensitive or official content protected.
Folders aren’t enough once your knowledge base grows. Taxonomy and metadata support better search, filtering, and navigation—so people can find the right answer quickly.
If it matters enough to reference… it matters enough to govern.
Standard work that stays current.
Delivery standards, templates, runbooks.
Troubleshooting guides and escalation paths.
Policies, training guides, “how we work here.”
Answers that need to stay accurate.
Approval workflows and version control patterns.
ClearWork can centralize and organize knowledge like a wiki—but the key difference is governance: ownership, review cadences, approvals, version history, and evidence-backed AI answers.
By assigning owners and review cadences and automatically flagging content for review before it becomes outdated.
Yes—document control patterns rely on review/approval and versioning so “current” is clear.
You can control access levels and restrict view/edit for sensitive or official content.
The model should return answers grounded in your content with citations so users can verify quickly.
SOPs, process maps, guides, requirements, playbooks, PDFs, slides, and other operational artifacts.
Yes—feedback can be collected while changes go through a governed approval flow.
With taxonomy and metadata that support better search and navigation as content grows.
No. Data sent to third-party AI providers is NOT used for model training. We enforce zero client-side AI API exposure and complete encryption.
Stop chasing the latest doc. Start running a knowledge system that stays current.
Book a demo and we’ll show how ClearWork fits your team’s knowledge program.